CITY OF ECHO, OREGON

CITY CLERK | POSITION DESCRIPTION

Updated October 2026 • Full-time • Reports to City Administrator

Annual salary $40,000 – $47,250	Hourly equivalent $19.23 – $22.72 (based on 2,080 hours/year)
Benefits City-paid medical, dental and vision premiums for eligible coverage	Health expense card Up to $1,000 employer contribution, subject to plan terms

Position Summary

The City Clerk is a highly visible, public-facing position and a key member of the City of Echo’s small administrative team. The Clerk provides courteous customer service, processes utility and other City payments, maintains accurate financial and administrative records, assists with accounts payable and receivable, completes monthly bank reconciliations, supports municipal court and permit/licensing functions, and serves as primary backup to the library. This position supports the City Administrator with timely, reliable information for financial reporting and City Council business.

Essential Duties and Responsibilities

Provide excellent in-person, telephone and written customer service; respond professionally to residents, businesses, vendors and other public agencies, including during difficult interactions.
Administer utility customer accounts and monthly water, wastewater and other authorized billing; process meter-read information, adjustments, payments, delinquent accounts and account inquiries accurately and on time.
Perform accounts payable functions, including receiving and reviewing invoices, verifying documentation and account codes, entering obligations, preparing payment registers and supporting check processing and approvals.
Perform accounts receivable functions, including billing, cash receipting, customer account reconciliation, aging reports, follow-up on outstanding balances and complete documentation of collections.
Prepare and document monthly reconciliations of City bank and trust accounts; identify outstanding checks/deposits, investigate differences and present reconciliations and supporting records to the City Administrator for review.
Reconcile daily cash drawers, credit-card and electronic payment reports, and deposit documentation; prepare deposits and ensure transactions can be traced to bank records and the general ledger.
Maintain accurate records of golf course receipts and membership/cart rental activity, RV Park receipts and tenant rosters, mobile home park receipts, court fines, donations and other revenues; coordinate with appropriate City staff.
Assist with general ledger coding, journal-entry documentation, recurring electronic withdrawals and deposits, month-end procedures and preparation of financial reports for management, Council and auditors.
Issue and record applicable municipal permits and licenses; assist with records, elections and other assigned City Clerk administrative functions.
Perform Municipal Court Clerk functions as assigned, including fine payments, records and coordination of hearings with the Municipal Court Judge.
Provide backup support to the Echo Public Library, including patron assistance and basic circulation or library-system duties after training.
Maintain organized records and correspondence in accordance with Oregon public records and retention requirements; protect confidential and sensitive financial/customer information.
Coordinate office and janitorial supplies, provide administrative assistance and staff reports, and perform other related duties assigned by the City Administrator.

Minimum Qualifications

At least three (3) years of relevant work experience involving accounts payable, accounts receivable and customer service, with a demonstrated record of accuracy, dependability and effective performance.
Working knowledge of bank reconciliations, basic bookkeeping, cash handling, payment processing and financial recordkeeping; ability to investigate and resolve discrepancies.
Strong verbal and written communication skills, sound judgment, a positive and service-oriented attitude, and the ability to work respectfully with the public and colleagues.
Proficiency with office software, spreadsheets, email and electronic records; ability to learn municipal finance, point-of-sale and utility billing systems.
Ability to organize multiple deadlines, maintain accurate documentation, handle interruptions and safeguard confidential information.

Preferred Qualifications

Prior experience working for a city, county, special district or other public agency is preferred but not required.
Experience with monthly closing, preparation of financial schedules, audit support, bank deposits and general ledger reconciliation.
Experience with Asyst municipal accounting/utility billing systems, payment platforms or comparable accounting software; experience with Microsoft Excel.
Education or coursework in accounting, bookkeeping, business administration or a related field; an associate degree is helpful but not required.

Schedule, Compensation and Benefits

Full-time position, generally Monday through Friday during City Hall business hours, with occasional schedule adjustments as operational needs require. Salary is $40,000–$47,250 annually (approximately $19.23–$22.72 per hour based on a 40-hour workweek/2,080 hours annually); actual placement within the range depends on qualifications and experience.

The City currently intends to pay 100% of eligible employee health, dental and vision insurance premiums, subject to enrollment and plan eligibility. The position may also receive an employer-funded health expense/HSA card contribution of up to $1,000, subject to confirmation of the plan type, eligibility and governing benefit documents. Other benefits include applicable Oregon PERS/OPSRP retirement 6 months into job tenure, paid leave and insurance benefits under City policy and law.

Working Conditions and Equal Opportunity

Work is primarily in an office with frequent public contact, computer use, cash transactions and interruptions. Some standing, walking and movement of office materials may be required; the existing position description references lifting up to 15 pounds. Reasonable accommodations may be provided to qualified individuals with disabilities. The City of Echo is an equal opportunity employer.